Parts ordering at repair shops involves manually logging requests, checking supplier inventory, placing orders, and tracking delivery across email and spreadsheets. This scattered approach causes delays, duplicate orders, and lost time updating records.
Automation captures parts requests automatically, checks inventory and pricing in real time, places orders with suppliers, and monitors delivery status. Mechanics get instant notifications when parts arrive, and job records update automatically.
The full workflow, from trigger to completion.
A mechanic submits a parts request via email or form. The automation detects the request and extracts the part details.
The request is automatically logged with the part name, supplier, job number, and timestamp.
The automation queries the supplier's API or inventory system to confirm availability and retrieve the current price.
The automation automatically submits the order to the supplier via API or email, capturing the order number and estimated delivery date.
The order number, price, and delivery date are automatically recorded.
The automation polls the supplier's tracking system or email for shipment and delivery updates.
When the part is marked as delivered, a notification is sent to the mechanic and shop manager with the part details and job number.
The job record is automatically updated to reflect part arrival, and the job is flagged as ready to resume.
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