Student enrolment and registration involves receiving inquiries, sending course information, collecting completed forms, verifying eligibility, and confirming enrollment. Manual coordination across email, spreadsheets, and documents creates delays, data errors, and lost applicants.
Automation captures inquiries automatically, routes forms to applicants, verifies eligibility against prerequisites in real time, and sends confirmations without coordinator intervention. The result is faster enrollment, fewer errors, and higher completion rates.
The full workflow, from trigger to completion.
A prospective student submits a contact form, email, or phone inquiry. The automation captures their name, email, phone, and course interest.
A new contact record is created with the applicant's details, course interest, and inquiry date.
An automated email is sent with course details, fees, and a link to the enrolment form, personalised with the student's name.
The applicant completes the enrolment form online. Responses are logged automatically in a linked Google Sheet.
The automation reviews the submitted form against eligibility rules (age, prerequisites, required documents) and flags any gaps or ineligibility for human review.
If the application is eligible and all required fields are complete, proceed to confirmation. Otherwise, send a request for corrections.
An automated confirmation email is sent with course start date, payment details, orientation link, and next steps.
The student record is automatically added to the master enrolment Google Sheet and linked to the course cohort.
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