FS-DOC-01Operations
Launch Plan
Data Quality Monitoring
[YourCompany.com] · IT Department · Prepared by FullSpec · [Today's Date]
This Launch Plan covers everything you need to know to take your Data Quality Monitoring automation from confirmed build to live production. It explains what is being built, how FullSpec runs the build, what you need to provide, and what your ongoing role looks like once the system is running. FullSpec handles all technical work end to end. Your role is to share access credentials, confirm one configuration decision before build begins, and review the output during the test phase.
01What you're launching
Right now your IT analyst spends roughly seven hours a week manually exporting data from PostgreSQL, running spreadsheet checks in Google Sheets, classifying issues by hand, creating Jira tickets one at a time, and compiling a weekly summary for the IT manager. Bad data frequently sits undetected for days because checks only run when someone remembers to do them. This automation replaces that entire cycle with three scheduled agents that run daily, score every issue automatically, file Jira tickets for critical items without any human input, and keep a live Datadog dashboard current so the IT manager has a real-time view of data quality trends. The analyst retains ownership of complex manual record fixes only. Everything else is handled automatically.
Process
Data Quality Monitoring
Trigger
Daily schedule fires every 24 hours, or immediately when a new data import event is detected from a connected source system
Final output
Jira tickets for all critical issues, an Airtable log entry for every issue found, a Slack alert to the IT channel, and a live Datadog dashboard updated weekly with issue counts and resolution rates
Agents being built
3 agents: Data Check Agent, Issue Routing and Notification Agent, Reporting and Metrics Agent
Tools involved
PostgreSQL, Airtable, Google Sheets, Jira, Slack, Datadog
Volume
Approximately 120 data check events per month across all connected sources
Launch PlanPage 1 of 4
FS-DOC-01Operations
02How the build works
FullSpec runs the build in four sequential stages: Connect, Build, Test, and Launch. Each stage has a defined set of actions for the FullSpec team and a small set of actions for you. The total delivery window is five business weeks from the close of Connect. The build is rated Moderate complexity, meaning it involves a live database connection, a configurable rules engine, and four tool integrations. No technical knowledge is required from your side at any stage.
Complexity: Moderate (48 estimated build hours). Total delivery window: 5 weeks. The delivery clock starts at the close of Connect, not payment. If the ruleset definition takes longer than expected, the clock adjusts accordingly.
1Connect
Business days 1 to 5 (Week 1)
FullSpec
Runs a ruleset definition workshop with your IT manager to map all data sources, agree quality rules per field, and document severity scoring thresholds. Produces a signed-off rules specification used to configure the agents. Confirms all tool credentials are working and that the PostgreSQL read-only service account has the correct schema permissions.
You
Attend the ruleset workshop (approximately 90 minutes) with your IT manager. Provide access credentials for PostgreSQL, Airtable, Jira, Slack, and Datadog. Confirm the severity scoring logic and sign off the rules specification before the build begins.
2Build
Business days 6 to 20 (Weeks 2 to 4)
FullSpec
Builds and connects all three agents in sequence: first the Data Check Agent (PostgreSQL and Airtable connections, rules engine, severity scoring), then the Issue Routing and Notification Agent (Jira ticket creation logic and Slack alert templates), then the Reporting and Metrics Agent (weekly Airtable aggregation and Datadog dashboard push). Validates each agent against a sample of real data before moving to the next.
You
Remain available to answer questions if a specific field definition is unclear or a data sample behaves unexpectedly. No technical action is required from you during this stage.
3Test
Business days 21 to 25 (Week 5, first half)
FullSpec
Runs the full automated flow in parallel with your existing manual process for one week using production data in read-only mode. Checks that all quality rules fire correctly, that Jira tickets are created accurately for critical issues, that Slack alerts are formatted and routed correctly, and that the Datadog dashboard reflects the right metrics. Adjusts severity thresholds based on review findings.
You
Ask your IT analyst to continue manual checks as normal during this week so results can be compared side by side. Flag any discrepancy between what the automation reports and what the manual check finds. A brief review call with FullSpec is scheduled at the end of the week to confirm go-live readiness.
4Launch
Business days 26 to 25 (Week 5, final days)
FullSpec
Switches the automation to full live operation, confirms the daily schedule is firing correctly, and hands over the SOP and runbook for the IT analyst. Provides a 30-day monitoring window during which FullSpec checks for any alert drift or missed runs and makes adjustments as needed.
You
Confirm with your IT manager that manual checks are now switched off. Share the runbook with the IT analyst. Notify the wider team that Jira tickets and Slack alerts will now arrive automatically without manual initiation.
Launch PlanPage 2 of 4
FS-DOC-01Operations
03What FullSpec needs from you
FullSpec needs only access to your existing tools. No technical knowledge is required from you or your team. All credential handling, connection testing, and configuration is done by the FullSpec team. The table below lists each tool, exactly what is needed, and when it must be provided.
PostgreSQL
Hostname, port, database name, and credentials for a read-only service account with SELECT permissions on the schemas to be monitored. Firewall rule allowing outbound connection to the automation platform.
Before Connect closes
Airtable
API key or personal access token for the base used as the issue log. Confirmation of the base ID and table name where issues will be written.
Before Connect closes
Jira
API token linked to a Jira account with permission to create tickets in the target project. The project key and any required issue type labels.
Before Connect closes
Slack
A Slack bot token with permission to post to the designated IT channel. The channel ID or name where alerts should be sent.
Before Connect closes
Datadog
A Datadog API key and application key with write access to the dashboards and metrics endpoints.
Before Connect closes
Google Sheets
View access to any existing ruleset reference sheets or legacy check templates that the IT analyst currently uses. These are used as input to the ruleset workshop only.
Before Connect closes
The one configuration decision you must confirm before Connect closes: the severity scoring logic. You and your IT manager need to agree on what makes an issue critical versus high versus low priority, specifically which fields, which record counts, and which downstream reports determine that threshold. If this is not agreed before the build starts, the rules engine cannot be configured and the delivery window will shift. FullSpec will facilitate this decision in the ruleset workshop, but the final call belongs to your team.
Launch PlanPage 3 of 4
FS-DOC-01Operations
04Your role once live
Role
Ongoing responsibilities
What you no longer touch
You (business owner / IT manager)
Review the Datadog dashboard weekly for quality trends. Action Jira tickets raised by the automation. Have your IT analyst apply manual fixes to complex records where the automation has flagged an issue but cannot auto-correct. Update the quality ruleset if new data sources are added or field definitions change (FullSpec implements the update).
Scheduling and initiating manual checks. Exporting data from PostgreSQL. Running spreadsheet audits in Google Sheets. Classifying issue severity by hand. Manually creating Jira tickets. Writing and sending Slack alert messages. Compiling weekly summary reports.
FullSpec
Monitor the automation for missed runs or alert drift during the first 30 days post-launch. Apply any threshold adjustments identified during the monitoring window. Remain available at support@gofullspec.com for any rule changes, new source connections, or issues with the Datadog dashboard or Jira integration.
Not applicable. FullSpec does not perform any business-side tasks such as reviewing data or actioning tickets.
05What success looks like
Timeframe
What to expect
Sign of success
Week 1
The Data Check Agent runs on its daily schedule and produces its first structured issue list. The first Jira tickets are created automatically. The first Slack alert arrives in the IT channel without any manual action from the analyst.
Jira tickets appearing automatically within 15 minutes of a data import, with no manual initiation from the IT analyst.
Month 1
The IT analyst is no longer spending time on manual exports, spreadsheet checks, or ticket creation. The Airtable issue log is building an audit trail automatically. The IT manager can see issue volume and severity trends on the Datadog dashboard without requesting a report.
IT analyst time on data quality tasks drops from 7 hours per week to under 1 hour. No issues are reported as missed or detected late.
Month 3
The automation has processed approximately 360 data check events. The Datadog dashboard shows trend data across 12 weeks. Severity scoring is well calibrated and the rate of false-positive critical tickets is low. The team has confidence in the system and the manual process is not being used as a fallback.
Annualised staff cost for this process is tracking toward $2,600, down from $18,200. Payback on the $6,000 build cost is on track for the 4-month mark.
Next step: share the tool credentials listed in section 03 with the FullSpec team at support@gofullspec.com and confirm your preferred time for the ruleset workshop. The FullSpec team will send a workshop agenda and a credentials intake form within one business day of hearing from you. The sooner the ruleset is agreed, the sooner the build clock starts.
Launch PlanPage 4 of 4