Question 1

What manual work around scheduling can be automated when using WhatTime?

Accepted Answer

WhatTime reduces scheduling coordination by eliminating back-and-forth message chains to find available times. Automations can capture scheduling requests from incoming forms or messages, send them to WhatTime to generate available time slots, and then route the confirmed booking details to downstream tools like calendars or notification systems. This removes the need for manual calendar checking and confirmation emails.

Question 2

How does data flow between WhatTime and other business tools in an automated workflow?

Accepted Answer

When WhatTime is integrated into an automation, data typically flows inward from forms, emails, or other sources as scheduling requests, and flows outward as confirmed appointment details including date, time, and contact information. The confirmed booking data can then be passed to calendar systems, CRM platforms, or communication tools to trigger follow-up actions like sending confirmations or creating task reminders.

Question 3

What are common problems when automating scheduling workflows with WhatTime?

Accepted Answer

Automations can break if contact information is incomplete or formatted inconsistently, preventing WhatTime from sending scheduling links. Timezone mismatches between the requester and the available time slots can cause confusion. Additionally, if availability in WhatTime is not kept current or synced with an external calendar, automated workflows may confirm times that are actually unavailable, requiring manual corrections.

Question 4

How should WhatTime be configured so automations work reliably?

Accepted Answer

Ensure availability windows in WhatTime stay synchronized with your actual calendar and business hours. Map required contact fields (name, email, phone) consistently across your automation triggers so WhatTime receives complete information every time. Test the integration with sample requests to confirm that booking confirmations flow correctly to downstream tools and that contacts receive the scheduling link without delays.

Automate the manual work in WhatTime

WhatTime by the numbers

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Syncing WhatTime across team devices

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Exporting WhatTime data for payroll

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