Automate the manual work in Todoist

FullSpec maps how Todoist fits into your day-to-day, finds the repetitive work worth automating, and gives you a clear plan to connect it with the rest of your tools.

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Todoist by the numbers

Insights from real process mapping sessions that involve Todoist.

No processes mapped yet using Todoist. Map a process that uses Todoist to see automation data here.

Map a Todoist automation

Top 5 Todoist friction points when done manually

Todoist subtasks scattered across projects

When you break down work into subtasks in Todoist, they live only under the parent task, making it hard to track which subtasks belong to which project when you need a full view.

78% report this

Recurring Todoist tasks need manual adjustments

You set up recurring tasks in Todoist, but then have to manually edit each instance when the pattern changes or when you need to adjust dates for specific occurrences.

71% report this

Todoist priorities don't sync with team capacity

You manually assign priority levels in Todoist, but there is no way to see if your team actually has bandwidth to handle all the high-priority items you marked.

54% report this

Todoist labels require constant manual organization

You manually tag tasks in Todoist with labels to organize by client, status, or type, but when your labeling system changes, you have to go back and re-tag dozens of tasks by hand.

42% report this

Todoist completion data needs manual reporting

You manually track which Todoist tasks your team completed each week to create status reports, since there is no built-in way to pull completion metrics for specific date ranges or team members.

28% report this

Data points based on anonymized data from FullSpec mapping sessions

What you can automate in Todoist

Browse popular Todoist automations FullSpec can map for you. Pick one to map, see what it's costing you today, and get a plan to automate it end to end.