Question 1

What manual work around time tracking can I automate with Timely?

Accepted Answer

You can automate the transfer of time data from Timely to payroll systems, accounting software, or project management tools, eliminating manual data entry and reconciliation. You can also automate notifications when time entries are missing or incomplete, and route approval workflows based on team or project. Automations reduce the need for staff to manually pull reports, distribute timesheets, or chase down missing entries.

Question 2

How does time data flow between Timely and other business tools?

Accepted Answer

Timely exposes time entry data, user information, and project details through its API, which allows other platforms to read and write records. When connected through automation, time entries recorded in Timely can flow to accounting software to track billable hours, to payroll systems to calculate wages, or to reports that aggregate data across multiple tools. Data typically flows on a scheduled basis or triggered by specific events, such as when a time entry is submitted or approved.

Question 3

What common issues occur when automating Timely time tracking workflows?

Accepted Answer

Data sync delays can cause time entries to appear in downstream systems minutes or hours after they are logged in Timely, which may disrupt payroll deadlines or billing cycles. Incomplete or misclassified entries in Timely, such as missing project codes or task descriptions, can break downstream automations or create invalid records. Timezone mismatches between Timely and connected systems can cause entries to shift dates or report incorrectly, and approval workflows may fail if required fields are not consistently populated.

Question 4

How should I organize Timely so automations work reliably?

Accepted Answer

Define consistent project and task structures in Timely before setting up automations, since downstream systems depend on this classification to route or process data correctly. Establish mandatory fields in time entries, such as project assignment or cost codes, so that automations do not receive incomplete data. Set clear approval rules and ensure all team members understand which fields must be filled before submitting entries, and regularly audit Timely records to catch gaps that could disrupt connected workflows.

Automate the manual work in Timely Time Tracking

Timely Time Tracking by the numbers

Top 5 Timely Time Tracking friction points when done manually

Timely Time Tracking entries logged after the fact

Manual project code lookups slow Timely Time Tracking

Timely Time Tracking data stuck in silos

Weekly Timely Time Tracking audits catch errors late

Timely Time Tracking reports need manual formatting

What you can automate in Timely Time Tracking

Add new Asana projects to Timely

Create new or update existing projects in Timely Time Tracking when cases are added or updated in MyCase

Create new rows in Google Sheets for new time entries in Timely

Create person in Timely for new users in monday.com

Create Timely clients for new Pipedrive organizations

Create Timely projects from new Basecamp 3 projects

Tools commonly connected to Timely Time Tracking

Timely Time Tracking Automation questions

Ready to automate your work in Timely Time Tracking?