Automate the manual work in HootBoard

FullSpec maps how HootBoard fits into your day-to-day, finds the repetitive work worth automating, and gives you a clear plan to connect it with the rest of your tools.

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HootBoard by the numbers

Insights from real process mapping sessions that involve HootBoard.

No processes mapped yet using HootBoard. Map a process that uses HootBoard to see automation data here.

Map a HootBoard automation

Top 5 HootBoard friction points when done manually

Manually syncing HootBoard across locations

When you have multiple office locations or departments, you have to manually enter the same schedule information into HootBoard multiple times instead of pushing one master calendar to all displays.

78% report this

Updating HootBoard when plans change last-minute

Every time a meeting gets rescheduled or a room booking changes, someone has to physically go to the HootBoard display or log in to update it, causing delays before people see the correct information.

71% report this

Reconciling HootBoard with your actual calendar system

Your team schedules meetings in Outlook or Google Calendar, but those changes do not automatically appear on HootBoard, forcing you to manually re-enter data to keep displays current.

63% report this

Managing room conflicts shown on HootBoard

When two people book the same conference room, you have to manually check HootBoard and contact staff to resolve the double-booking instead of the system preventing it upfront.

54% report this

Printing backup schedules when HootBoard fails

If your HootBoard display goes offline or malfunctions, you have to manually print and post paper schedules to keep people informed about room availability and meeting times.

29% report this

Data points based on anonymized data from FullSpec mapping sessions

What you can automate in HootBoard

Browse popular HootBoard automations FullSpec can map for you. Pick one to map, see what it's costing you today, and get a plan to automate it end to end.