Student records and progress tracking involves collecting attendance, grades, behaviour notes, and assessment data from multiple sources and consolidating them into individual progress reports for parents. Manual compilation is time-consuming, error-prone, and delays report delivery by 10-14 days.
Automation collects all student data through a single submission form, consolidates it into a master record, generates formatted progress reports automatically, and distributes them to parents via email. Reports are delivered in 2-3 days with fewer errors.
The full workflow, from trigger to completion.
Automation starts when a reporting period end date is reached or a parent request is received via email or form.
Automated reminders are sent to teachers and staff via email to submit grades, attendance, and notes using a Google Form. Responses are logged automatically.
Data,, and email is automatically merged into a master record, with duplicates removed and fields standardised.
The system identifies incomplete records and automatically sends targeted reminders to the responsible staff member or email.
Once data is complete, the automation generates individual progress reports as formatted documents, pulling text and calculations from the consolidated record.
Reports are automatically converted to PDF format integration.
PDFs are automatically attached to emails and sent to parent email addresses from the student contact list, with a personalised greeting.
Automation logs the report delivery in a tracking sheet and sends a summary notification to the manager.
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