Preparing a bill of quantities and tender pricing manually requires surveyors to extract quantities from drawings, cross-reference specifications, look up rates, and compile formatted documents. This process is time-intensive, error-prone, and delays tender submission by days.
Automation extracts quantities from drawings, applies unit rates from a database, and compiles a formatted BoQ document with minimal manual intervention. Surveyors review and approve the output, reducing tender turnaround from nearly a week to 1-2 days.
The full workflow, from trigger to completion.
New project brief and drawing set arrive via email or project portal. Automation is triggered with project metadata and document links.
The automation analyzes PDF drawings and specifications to identify and count material and labour items. Extracted quantities are logged with descriptions and units.
Automation queries the rate database and historical project records to apply unit rates to each item. Rates are matched by item type, location, and project category.
System multiplies quantities by unit rates and calculates line totals, subtotals, and grand total. All formulas are applied consistently.
Automation compiles the priced quantities into a formatted BoQ template with sections, headers, and branding. Document is exported to PDF and Excel formats.
Completed BoQ is sent to senior surveyor via email with a link to review and approve in the automation platform. Feedback is captured in a structured form.
If senior surveyor approves, proceed to submission. If feedback is provided, return to the automation for revisions.
Final BoQ is sent to client with cover letter, submission deadline, and project reference. Delivery confirmation is logged.
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