Attendance-to-invoice billing turns instructor attendance records into finished family invoices. Manually cross-checking rosters, tallying billable hours, and applying discounts invites errors and delays every billing cycle.
The automated version reconciles attendance against enrollment plans, applies pricing rules, and drafts invoices without manual tallying. Families receive accurate invoices faster, and payment follow-up happens without daily manual checking.
The full workflow, from trigger to completion.
The monthly billing cycle closes and kicks off the reconciliation run automatically.
The attendance reconciliation pulls attendance from the sheet log and matches it to each student's enrollment plan.
Confirmed billable hours are written back to the attendance log for audit purposes.
If the automation finds a mismatch it cannot resolve, the record is routed to the billing administrator for a quick manual check.
The invoice generation applies each family's tuition rate and discount rules and drafts the invoice.
The finished invoice is emailed to the parent or guardian automatically once approved.
The payment follow-up checks invoice status daily and sends reminders for anything overdue.
Once payment lands, it is matched to the attendance record and reconciled in the accounting ledger.
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