Accounts payable management covers receiving vendor invoices, verifying details, matching them to purchase orders, and routing them for approval before payment. Handled manually, this process is slow and prone to errors, with approvals often stalling for days.
An automated version extracts invoice data, matches it to purchase orders, and routes approvals based on preset rules. Invoices move from receipt to payment with less delay and fewer manual errors.
The full workflow, from trigger to completion.
A new vendor invoice lands in the shared AP inbox and the automation platform picks it up immediately.
The automation reads the invoice and pulls out vendor, amount, invoice number, PO number, and due date.
The invoice is checked against open purchase orders for matching quantities and pricing.
Only triggered when the PO match confidence is low, letting the AP clerk resolve the discrepancy before it continues.
The invoice is assigned a GL account and cost center based on vendor history and posted as an unpaid bill.
For invoices over the approval threshold, the approving manager gets a message with the invoice and a one-click approve action.
The bill is scheduled for payment on its due date and the vendor automatically receives remittance advice once paid.
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