Quality inspections require site visits, photo collection, and manual transcription into records. Handwritten notes, scattered files, and duplicate entries create delays and errors that slow corrective action.
Automation captures inspection data directly from the field, validates completeness, assigns defects to responsible parties, and generates formal reports with photos and deadlines. Reports distribute automatically with delivery confirmation and centralized tracking.
The full workflow, from trigger to completion.
Inspector completes a structured form or mobile app with site details, defect descriptions, severity ratings, and photo attachments. Submission triggers the automation.
Automation extracts form data and attached photos, validates required fields, and checks for duplicates against recent inspections. Invalid or incomplete submissions are flagged for manual review.
Automation applies rule-based logic to assign each defect to the correct trade or supervisor based on defect type, location, and site. Assignments are logged in the central record.
Automation creates a PDF inspection report with formatted findings, embedded photos, severity summary, and corrective action deadlines. Report is timestamped and versioned.
Automation sends the report to assigned parties and posts a summary notification. Delivery is logged and read receipts are tracked.
Automation writes the complete inspection record, including all metadata, photos, and assignments, as the searchable archive. Record is tagged for easy retrieval.
Automation creates a follow-up task in the team calendar and sends a reminder to the QA manager to check status on the assigned corrective action deadline.
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