Content Catalog & Course Management

Automate the busywork of publishing, updating, and retiring courses so your catalog stays accurate without manual chasing.

21 hrs

Time saved/month

Companies have mapped

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About This Automation

Publishing a new course requires manually entering data across multiple systems, uploading files, and verifying consistency. This repetitive work consumes significant time and introduces errors that delay course availability.

Automation extracts course details from approval records and synchronizes them across the catalog, file storage, and learner communications. The course goes live instantly with zero manual data entry.

Key features

Extract course metadata automatically from approval documents and populate the catalog

Create organized folder structures and move course content files to the correct locations

Synchronize course information across the catalog, inventory spreadsheet, and file storage

Generate and send learner announcements with course details and enrollment links

Verify data consistency across all systems and flag discrepancies for review

Notify the operations team and instructors when a course is published

How The Automation Works

The full workflow, from trigger to completion.

1. Course Approval Detectedtrigger

Workflow monitors for new approved courses. When a course status changes to approved, the automation begins.

2. Extract Course Details

Reads the approved course record and extracts all metadata: title, description, instructor, dates, category, and content file references.

3. Create Catalog Entry

Automation creates a new course record with all extracted details, ensuring consistent formatting and no manual typing.

4. Organize Content Files

Automation moves and organizes course content files into the correct course folder structure, creating subfolders for videos, documents, and resources.

5. Update Master Inventory

Automation appends a new row to the master course inventory with course code, title, instructor, duration, and enrollment cap.

6. Send Learner Announcement

Automation generates and sends a formatted course announcement to the relevant learner segment, including course description and enrollment link.

7. Notify Operations Team

Automation posts a confirmation message to the #courses channel with course name, instructor, start date, and a link to the catalog entry.

4 reasons to map this process

It's completely free

No credit card, no commitment. Map your process and walk away with a full build plan.

You get a complete build plan

A visual process map, automation spec, delivery timelines, and everything needed to build it, customized to your workflow and tools.

You see your real numbers

Custom pricing, ROI projection, and payback timeline based on your actual process, not industry averages.

There's no obligation to build

78 hrssaved/month

13times mapped

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Frequently asked questions

Everything you need to know before mapping this process.

My process is slightly different from this. Can I customize it?

This template is a starting point based on how other businesses handle this type of work. When you map your process, you describe exactly how your team does it and the automation is built around your workflow, not a generic template.

Is this really free?

What do I actually get from the mapping session?

Does this work with the tools my team already uses?

What happens after I map my process?

Do I need to prepare anything before starting?

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Estimated Time Saving

21hrs/month

Process pain:8.2/10

Mapped by:6 Companies

Map this to your business to get your exact numbers.

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