Scheduling crews across multiple sites each week is time-consuming and error-prone. Managers spend hours collecting availability, matching staff to sites, and chasing down responses from crew members who do not reply.
Automation collects availability in real time, matches crews to sites based on skill and location, and sends instant notifications to all staff. The schedule is verified for conflicts before it goes live.
The full workflow, from trigger to completion.
Every Monday at 8 AM, the automation checks for the weekly rostering trigger and pulls the latest staff availability and site requirements from connected sources.
The automation retrieves current availability data, including staff names, available days, skills, and any notes or restrictions.
The automation pulls the site list, including crew size needed, skill requirements, location, and any special instructions for the week.
The automation analyzes availability and site requirements, then generates optimal crew assignments balancing availability, skills, and travel efficiency. the automation flags any conflicts or gaps for human review.
The finalized crew assignments are written as the master schedule record, creating an audit trail and single source of truth.
The schedule is automatically published to a shared so office staff and clients can see crew assignments for the week.
Each crew member receives a personalized message with their assigned sites, times, and any special instructions for the week.
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