Stock tracking in cafes involves manually counting inventory, recording wastage, and identifying reorder needs across multiple spreadsheets and paper logs. Manual counts are time-consuming, error-prone, and delay visibility into waste and stock levels.
Automation captures stock counts, calculates usage and waste automatically, flags anomalies, and triggers reorder alerts based on preset thresholds. The result is faster, more accurate inventory management with real-time visibility into wastage patterns.
The full workflow, from trigger to completion.
Manager or staff member opens the mobile app or web form to begin the daily stock count. The trigger fires when the count form is accessed or submitted.
The automation platform receives count entries from the form or mobile app and stores them. Each item, quantity, and timestamp is recorded automatically.
The system compares the new count to the previous count and calculates usage, waste, and variance. Results are logged.
The automation reviews variance data and identifies expired items, unusual losses, or discrepancies. Flagged items are tagged and a summary is prepared.
The system compares current stock levels to predefined reorder points. Items below threshold are identified and added to a reorder list.
A message is sent to the manager with the reorder list and wastage summary. The message includes item names, quantities needed, and cost estimates.
The master inventory is updated automatically with the new counts, variance, and wastage data. Historical records are preserved.
A wastage report is generated and stored, including item names, quantities wasted, reasons, and cost impact. The report is available for monthly reconciliation.
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