Van stock reordering relies on manual counts, spreadsheet lookups, and email chasing to keep technicians supplied. Delays between spotting a shortage and confirming a new order leave crews without parts they need on site.
An automated version watches stock entries continuously, drafts purchase orders with current pricing, and tracks supplier confirmations until parts arrive. This closes the gap between a low stock flag and a completed reorder.
The full workflow, from trigger to completion.
Technician enters counted quantities into the stock spreadsheet from a phone after each job.
Compares live counts against par levels for every tracked part and lists what needs reordering.
Pulls current supplier pricing and assembles a purchase order for every flagged part.
The drafted purchase order is created directly in the accounting system for record keeping.
The purchase order is emailed to the supplier contact automatically once created.
If the supplier has not confirmed the order within 24 hours, a alert goes to the coordinator to follow up.
Once confirmed or delivered, the stock spreadsheet is updated automatically to reflect the new count.
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