Perishable stock expiry management requires staff to manually walk shelves, record expiry dates, and identify items nearing expiration. This process is time-consuming, error-prone, and often results in waste discovery too late to prevent loss.
Automation monitors inventory daily, automatically identifies items expiring within a set timeframe, and alerts the team for immediate action. Expired items are caught same-day, markdowns are applied instantly, and inventory records stay current without manual data entry.
The full workflow, from trigger to completion.
At 6 AM each day, the automation pulls the current inventory from the POS system and compares it against the expiry database.
The automation calculates the number of days remaining until each item expires and flags items with 7 or fewer days remaining.
A summary report is created listing all items approaching or past expiry, grouped by location and action required (markdown, donation, removal).
The expiry alert report is posted to a dedicated channel, notifying the operations team of items requiring immediate action.
Each flagged item and its recommended action are automatically logged in a tracking spreadsheet for audit and historical analysis.
For items marked for markdown, the automation updates the item price to reflect the discount, enabling staff to ring up the sale at the new price.
Once the team marks the item as removed or sold, the automation updates the inventory record and removes the item from future alerts.
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