Daily Field Reports & Photos

Keep every stakeholder informed with complete, consistent field reports delivered the same day work happens.

78 hrs

Time saved/month

Companies have mapped

About This Automation

Daily field reports require supervisors to manually collect photos, organize them by location and trade, write summaries, and insert images into documents. This repetitive manual work consumes hours each day and delays project visibility.

Automation captures photos as they arrive, organizes them by metadata, generates draft reports with images already matched to sections, and delivers a complete report to the project manager within minutes. The supervisor reviews and approves rather than creates.

Key features

Automatically organize photos by timestamp, location, and work phase as they upload

Generate draft daily report summaries from photo metadata and crew notes

Match photos to report sections without manual insertion or linking

Sync completed reports and organized photo sets to your project management system

Notify the project manager immediately when reports are ready for review

How The Automation Works

The full workflow, from trigger to completion.

1. Photos Uploaded to Cloud Foldertrigger

Automation detects new photos in the shared folder at end of shift. Trigger fires when a batch of images is detected.

2. Extract Photo Metadata and Organize

Automation extracts timestamp, geolocation, and filename from each photo and sorts them chronologically and by location. Creates a structured index of all images.

3. Generate Draft Report Summary

The automation reviews photo metadata, timestamps, and any notes attached to the upload and generates a draft daily report summary including work completed, crew activity, and site conditions.

4. Create Report Record

Automation creates a new daily report record with the draft summary, embedded photo gallery, and metadata fields pre-populated.

5. Notify Supervisor for Review

Automation sends a message to the supervisor with a link to the draft report, asking for review and any manual edits needed.

6. Supervisor Reviews and Approves Report

Supervisor opens the record, reviews the draft summary and photos, makes any corrections or additions, and marks the report as approved.

7. Notify Project Manager of Approved Report

Automation sends a notification to the project manager with a link to the approved report and a summary of key updates from the day.

4 reasons to map this process

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Custom pricing, ROI projection, and payback timeline based on your actual process, not industry averages.

There's no obligation to build

78 hrssaved/month

13times mapped

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Frequently asked questions

Everything you need to know before mapping this process.

My process is slightly different from this. Can I customize it?

This template is a starting point based on how other businesses handle this type of work. When you map your process, you describe exactly how your team does it and the automation is built around your workflow, not a generic template.

Is this really free?

What do I actually get from the mapping session?

Does this work with the tools my team already uses?

What happens after I map my process?

Do I need to prepare anything before starting?

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Estimated Time Saving

78hrs/month

Process pain:8.2/10

Mapped by:12 Companies

Map this to your business to get your exact numbers.

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