Site diaries and compliance dockets are created daily to document work progress, weather, crew activity, and safety observations. Manual collection, typing, photo sorting, and compliance form completion consume significant time and introduce errors that delay stakeholder visibility.
Automation collects site data through a structured form, organizes photos chronologically, populates diary and docket templates, and distributes completed documents to stakeholders on the same day with consistent naming and archival.
The full workflow, from trigger to completion.
Site supervisor fills in a structured Google Form at end of shift with work summary, weather, crew count, incidents, and uploads photos. Form submission triggers the automation.
Automation extracts form responses, validates required fields, and flags any missing or incomplete entries for manual review.
Photos uploaded to the form are automatically downloaded, renamed with date and sequence, and organised into the project folder.
Form data is automatically inserted into a pre-formatted diary template with all required fields, formatting, and sections pre-built.
Docket data is automatically populated into a PDF template with safety sign-offs, equipment checks, and incident fields, then saved to the project archive.
Completed diary and docket are automatically emailed to the project manager, client, and safety officer using pre-configured distribution lists.
Notification is sent to the project channel confirming the diary is complete and providing a link to the archived documents.
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